Editing Timecards via the Smartphone App

This article outlines how to edit timecards on the admin and supervisor level.

1. Click on the tab menu item labelled Time Cards with an icon of a calendar.

This can be found on the bottom left of your screen. Once this tab is selected you will be presented with this screen.

a. Select the pay-period you would like to edit a timecard for by clicking on the calendar icon on the top right of the screen.

b. If you would like to sort employees by name or department click on the appropriate box at the top.

c. To search for an employee, click the magnifying glass on the top right when the View by Employee button is selected.

d. To search by department, click the magnifying glass on the top right when the View by Debarment button is selected/highlighted.

2. Click on the employee’s name that you would like to edit the timecard for.

After selecting the employee’s name you will be presented with the screen below.

a. You can also change the employee you would like to edit the timecard for by clicking on the current employee’s name.

b. You can also search by clicking the search bar to the right of the magnifying glass and typing in the employee’s name.

3. Select the correct pay period you would like to edit the timecard for by clicking the date under the Pay Period.

If the correct pay-period was not selected in step 1a.

4. Select the correct day you would like to edit the timecard for by clicking on the day.  

5. Click the pencil in the blue circle at the bottom of the screen to edit the clock for that day.  

You will be presented with this screen once clicking on the edit button:

a. If this is for an existing in/out clock, you will not be able to edit the clock type.

Otherwise, click on the field labeled type and select the clock type, then press Ok.

b. To edit the department, click on the department name and select the correct department.

i. This option is only available if department transfer is enabled for that employee, for steps on activating that feature click here.

c. To edit an in or out clock click on the time and select the correct time and date for that clock for the in-clock, out-clock or both, then press Ok.

d. To add a note to that clock, click on the entry field to the right of where it says add note.

e. To add a missing clock for that day, click on the + sign with the blue circle around it at the bottom of the screen.

f. At this point, you will want to follow steps 5a to 5d for each additional clock added.

g. Once complete click save to save the changes or Cancel to cancel the operation.