Adding Expenses

In uAttend, you can enter expenses for your employees.
Administrators set up expenses in the account and enable employees to use the expense feature.
NOTE: The expense feature is only available for users in your account who use one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users who clock in through the uAttend website.

Enabling the Expense Feature

To enable the expenses feature, follow these steps:

  1. Click the Settings tab.
  2. Click the Employee Services link.
  3. Click Enable in the Expenses section of the page, to enable the expense feature.

Add Expense Codes

To add expense codes to your account, follow these steps:

  1. Click the Add/Edit Codes link in the upper-right corner of the Expenses section on the Employee Services page.

  1. Click Add Expense.

The Add Expense dialog box will appear.

  1. Enter the Expense Code and Expense Name.
  2. Select the department(s) to which this job will apply, or select All Departments. You can also expand a department name to select individual employees.
  3. Click Save And Close.

Adding Expense Codes To an Individual Employee

You can now add an expense code to an individual employee, just follow these steps.

  1. Set the above settings to enable expenses.
  2. Click the users tab and select the appropriate user.
  3. Go to the employee services tab and click the Edit button in the User Settings box.

  1. Then click the the EDIT box and select Yes.

  1. Click save.
  2. The Expense Code box will now be available and you can click VIEW/EDIT to select the Expense Codes relevant to this Employee


  1. Click Save

Adding an Expense To a Timecard As an Administrator

You can also add a expense straight onto the employees timecard, just follow these steps.

  1. Set the above settings to enable expenses.
  2. Go to the employees Timecard. Click the ADD EXPENSE button.

  1. Fill in the fields including the Code you added earlier, click Save and Close or Save and Next to add another expense

  1. The expense will appear on the employees Timecard as shown in the screen shot below

Entering Expenses via Time Clock

Employees can enter expenses through a Platinum Series C time clock (BN6500, BN6000, CB6500, CB6000).

To enter an expense through a clock, employees will follow these steps:

  1. Press the TICK (uAttend menu) key, followed by the PIN code, Fingerprint or RFID swipe assigned to the user.
  2. Press OK.
  3. Select Time Card Options and press OK.
  4. Select Add Expense and press OK.
  5. Select the expense code and press OK.
  6. Enter the expense amount and press OK.

The message “Is This The Correct Amount?” will display.

  1. Press OK to accept the expense amount or press the ESC key to back out.
  2. Using the down arrow key, scroll down to select the date to which you want the expense applied and press OK.

The message “Is This The Correct Date?” will display.

  1. Press OK to accept the date or press the ESC key to back out.

The time clock will display the message “Expense Added!”

Entering Expenses via uAttend Website

Employees can enter expenses through the uAttend website.

To enter an expense through the uAttend website, employees will follow these steps:

  1. Click the Employee Services tab.
  2. In the Expense section, click Add Expense.
  3. Select the code, expense amount, and date.
  4. Click Save and Close.

NOTE:  Administrators can also enter expenses to an employee’s time card.